工作職掌Job Responsibilities

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工作內容Job Responsibilities	承辦人分機號碼/電子郵件 Contact Person's Extension Number/Email	代理人agent
Oversee the operations of the entire Document Division Promote the digitalization of document and file management Plan workshops and training programs Supervise the handling of official documents, files, and the use of seals Manage university-wide mail and parcel distribution Manage the manual switchboard operations	組長:楊玫棻 Team Leader: Yang Mei-Fen 03-8906351 E-mail mfyang@gms.ndhu.edu.tw	1.徐梓漩 Xu Zi-Xuan 03-8906353 2.張建中 Zhang Jian-Zhong 03-8906352
Overall management of the document system and issue reporting Proofreading and issuing official documents System contract signing and cybersecurity reporting Education, training, workshops, and meetings Website management Other assigned tasks	助理:張建中 Assistant: Zhang Jian-Zhong 03-8906352 E-mail eric.chang@gms.ndhu.edu.tw	1.莊秀珠 Zhuang Xiu-Zhu 03-8906356 2.徐梓漩 Xu Zi-Xuan 03-8906353
Proofreading and exchanging official documents Implementation of annual plans and effectiveness reporting Unit registration and expense reimbursement General document reception Assist with education, training workshops, and meetings Other assigned tasks	助理:徐梓漩 Assistant: Xu Zi-Xuan 03-8906353 E-mail ivykao@gms.ndhu.edu.tw	1.莊秀珠 Zhuang Xiu-Zhu 03-8906356 2.張建中 03-8906352
Reception and distribution of mail and parcels Forwarding of freight items Mailing of hard copy official documents Receiving of admission application forms and bid documents Assisting with system installation and document issuance Other assigned tasks	工友:劉隆桂 Worker: Liu Long-Gui 03-8906354 E-mail lqliu@gms.ndhu.edu.tw	1.莊秀珠 Zhuang Xiu-Zhu 03-8906356 2.徐梓漩 Xu Zi-Xuan 03-8906353
Receipt and catalog compilation of hard copy documents Binding and shelving of files Follow-up on official documents and exit clearance checks Maintenance of file classification and division charts File appraisal and disposal Assistance with document receipt, file retrieval, and handling of confidential materials	書記:黃馨平 Secretary: Huang Xin-Ping 03-8906355 E-mail zaphy@gms.ndhu.edu.tw	1.洪鵲媚 Hong Que-Mei 03-8906357 2.王寶薇 Wang Bao-Wei 03-8905730
Proofreading and issuing official documents Document exchange Handling file collection and exhibition Assisting the document system administrator and meetings Assisting with mail and parcel distribution Other assigned tasks	助理:莊秀珠 Assistant: Zhuang Xiu-Zhu 03-8906356 E-mail hcchuang@gms.ndhu.edu.tw	1.張建中 Zhang Jian-Zhong 03-8906352 2.徐梓漩 Xu Zi-Xuan 03-8906353
Document stamping (including contract seals) Electronic document distribution Meilun document exchange and regular mail distribution Updating the switchboard directory Assisting with electronic document distribution (for departments and individuals) Assisting with switchboard operations	專案助理:洪鵲媚 Project Assistant: Hong Que-Mei 03-8906357 E-mail meihung@gms.ndhu.edu.tw	1.黃馨平 Huang Xin-Ping 03-8906355 2.林庭妏 Lin Ting-Wen 03-8906358
Switchboard operations Electronic document distribution (for departments/individuals) Electronic receipt of documents (administrative units) Assistance with confidential documents, stamping, and meetings Assistance with Meilun document exchange Other assigned tasks	專案助理:林庭妏 Project Assistant: Lin Ting-Wen 03-8906358 E-mail etort617@gms.ndhu.edu.tw	1.王寶薇 Wang Bao-Wei 03-8905730 2.洪鵲媚 Hong Que-Mei 03-8906357
Confidential file management Warehouse management and file retrieval Electronic receipt of documents (teaching units) Assistance with appraisal and disposal Assistance with inventory checks and shelving Assistance with switchboard operations and document stamping	專案助理:王寶薇 Project Assistant: Wang Bao-Wei 03-8905730 E-mail caroline0515@gms.ndhu.edu.tw	1.林庭妏 Lin Ting-Wen 03-8906358 2.黃馨平 Huang Xin-Ping 03-8906355